SeaSoftERP Purchasing is a workflow based tool aiming at the improvement
of operational performance and profitability. In cooperation with the financial module it supports the whole supply chain
from requisition to invoice reconciliation.
Duplication of work is avoided and everything is documented in order to allow
the entire process to accelerate and to permit the purchasing mechanism
to concentrate in cost-reducing factors.
Linked with the document management tool, the module keeps decision makers informed on every aspect of the process.
Incoming documents become part of the system.
Rules set by the organisation to the system ensure absolute clarity and provide full audit traceability and control.
The module integrates with SeaSoft ERP Financial, Technical and the shipboard application.
Support of all types of item libraries
Stores/Provisions
Spares
Charts & publications
L/C/P s
Bunkers
Services
Complete Supply Cycle Support ( Procure to Pay concept )
Requisition (Vessel)
Enquiry (Office - optional merging of Requisitions)
Request for Quotation (RFQ)
Quotation (s)
Comparison Table & Approvals
Order (s)
Delivery – Invoice (partial – multiple)
Invoice checking ( FI )
Payment (FI)
Quotations in different units of measure
Use of conversion tables
Conversion during quotation entry
Comparison of prices in same unit of measure
Auto conversion from metric system to BS and vice versa
Workflow based approval of quotations
Authorities - authority groups
Variable approval chain per item group
Historic trace in the approval sequence
Link with vessel' s module
Requisitions (ship to shore)
Orders pending for delivery (shore to ship )
Deliveries (ship to shore)
Forwarding
Full track of transportation cost
Order transportation “Status” follow-up
Forwarding Transportation Methods (Air Freight, Courier, Truck, Crew …)
Transportation Cost Categories (Transportation, Agent, Custom Clearance, Barge…)
Forwarding Cost allocation per Order
Statistic data for relevant operations (per forwarder, per department, etc.)
Link with Accounting for relevant expenses
